This module allows you to quickly create quotes and analyse cost prices and expected profit
The quotation module allows you to create or automatically import specification books, to make precise cost calculations for each item and to analyze these in depth as well as managing price requests from subcontractors. These can be printed out on personalized reports. Quotations :
Resource library
- With Hit-Office you can start making quotes straight away with the help of the resource library provided with the software
Measurements
- Calculate the measurements using simple or complex formulae saved within Hit-Office.
- Option to work with LBH (Length/Breadth/Height).
- Automatically import measurements from external sources or from an existing quote.
- Insert comments within the measurement sheets.
- Get assistance from the Formula Wizard for complex calculations.
Calculations
- Manually create the necessary resource groups to complete the project
- Import data from one of our libraries
- Define productivity and material consumption by unit or item
- Customize resources, units, prices and margins
- Display the real time cost and compare them with the quotation prices
- Distribute overheads on a range of work items
- Show anoverview of all required materials for the site
Subcontractor management
- Send price requests to subcontractors by email or letter
- Automatically import subcontractor prices
- Compare the prices
- Send and receive technical documents
- Track margins by subcontractor
Quotation analysis
- Dashboard (modify margins by resource types)
- Analyze globally or in detail by material, labor costs, subcontracted work, total hours per site, applied margins
- Record the follow-up communications for each quote
Reports
- Personalize reports and documents
- Choose from a range of different layouts for each report
- Print a range of analyses for a quote
Various
- Adjust the variables in a quote
- Request the materials and resource costs from each quote with the purchase module
- Produce the technical specifications
- Produce a health and safety plan
- For new quotes create your own components as required
- Import excel sheets straight into Hit-Office to start your quote
- Create a quote from existing quotes or prototypes
- Share quotes with other Hit-Office users
- Automatically create a quote via offer assistant
- Include a range of variables in the assistant and your quantities and prices will be calculated automatically
- Rapid item data entry
Interconnected to the following modules:
Library
Centralise your data in different databases (resources, rate analysis, specifications, etc.) to avoid double encoding
CRM
The CRM module allows you to monitor relations with your customers, suppliers and prospects
Project
Manage all stages of your projects and analyse their profitability
Planning
Hit-Office offers three kind of planning: a team planning, a gantt chart (project planning) and a company planning
Invoicing
Keep your invoicing up to date with quick and easy invoicing
Purchase
Manage your price requests, create purchase orders, encode and check your delivery notes and allocate costs to a project
Accountancy
Manage your company’s basic accounting
Management Accountancy
Analyse your company’s performance with integrated business intelligence tools
Electronic payments
Your invoices are selected in a few clicks and sent automatically to your payroll program
KPI
This module offers you a set of performance indicators for your company
Quotation wizard
From one or more variables encoded by the user, an item or a submission can be calculated automatically
Report editor
Hit-Office gives you a report editor tool as standard to allow you to customise your printouts