Hit-Office for administrations
Hit-Office, in its version dedicated to administrations, allows you to have a dashboard of your projects in real time and in an integrated manner in a single system.
From the establishment of the preliminary project to the final acceptance, Hit-Office “Administrations” gives you all the tools to manage your projects on the technical, commercial and financial aspects.
Our ERP construction is composed of 12 modules for administrations:
The following modules are specifically adapted to administrations
Specifications
This module allows you to manage the creation of specifications
Internal management
Management of your company’s internal flows
Quotations
Quickly make your quotes, analyse your cost prices and expected profit
ISO
Manage your ISO 9001 quality system documents and health and safety documents within your company
Project
Manage all stages of your projects and analyse their profitability
Document management
Centralise all your documents in one software and link them to elements (clients, offers, projects, …)
Emailing
This tool allows you to send emails to a database of addresses, customers or suppliers
Accountancy
Manage your company’s basic accounting
Connect
With Hit-Office, all your requirements can be met through custom development
Admin
The Admin module allows you to manage user rights
Report editor
Hit-Office gives you a report editor tool as standard to allow you to customise your printouts
Reminders
This tool allows you to generate custom reminders of all types within the platform
Specifications
- Creating specifications by using libraries, file import, create them manual or with other possibilities.
- Set the budget of a construction site
- Calculate different resources with different formats
- Automatic generation of general specifications
Internal management
- Customer quotations
- Calculation and invoicing of fees (flat rate, percentage, payment plan)
- Management of advance payments
- Project profitability analysis
- Employee clocking in and out on projects
Quotations
The Quotations module allows you to automatically create or import specifications, calculate all your prices accurately and analyse them in depth, as well as manage your price requests to subcontractors and customise your printouts.
- Quote management
- Calculation of own works
- Subcontractor management, price request, comparison, selection
- Management of the quantity survey (formula or LLH)
- Individualisation of prices for a resource, an item or for the entire estimate
- Calculation of transport costs
- Dashboards for price synthesis
- Analyses (offers, global, resource types)
ISO
The ISO/Safety module allows you to manage the ISO documents of your quality system according to ISO 9001 and the documents related to health and safety within your company.
Project
The Project module gives you the tools to plan a project, determine its profitability and carry out your partial or global invoicing. In addition, it allows you to analyse your project in detail thanks to numerous lists and the dashboard, to encode the resources consumed for project accounting, to issue activity and consumption reports, to manage subcontractors for price requests, to establish a progress report or to invoice your projects directly from this module.
- Management of progress reports, revision formula, bad weather calendar, debt declaration, calculation of deadlines
- Activity and consumption reports
- Consumption analysis
- Integration with the Personnel and Purchasing modules
- Management of additional work
- Real-time monitoring of the project margin
Document management
- Links with external file systems (Gaeb, Crtib, …)
- Mailing
- Emailing
- Management of correspondence and contracts
Emailing
This tool allows you to send emails to a database of addresses, to your customers or suppliers.
Accountancy
The Accounting module allows you to manage the encoding of accounting entries in the various journals, to have a global or detailed follow-up of your customers and suppliers, to manage the declarations to be made to the competent administrations. It also allows you to automatically send reminders to your customers who are late with their payments, and to send a grouped payment file.
- Rapid preparation of various financial statements
- Possibility of interfacing with other accounting software
Connect
Hit-Python is the interface for custom development in the platform.
Admin
The admin module allows multiple level access control.
Report editor
Hit-Office gives you a report editor as standard to allow you to customise your printouts
Reminders
This tool allows you to generate all types of reminders within the platform: for example, a reminder for a submission due date, a reminder for an invoice, sending a dashboard. The parameterization of queries is the subject of a separate post.