Hit-Office for installers
Hit-Office installer allows you to manage your installation projects of all kinds, from the offer to the invoice, from a commercial, technical and financial point of view.
Hit-Office installer also offers you a planning solution for after-sales service, stock and intervention details.
Functions :
- Management of price, yield and contact libraries
- Management of supplier catalogues (possible interface to the supplier’s online catalogue)
- Management of quotations
- Follow-up of work sites
- Price request
- Management of subcontractors
- Invoicing
- After sales service
- Intervention planning
Our ERP construction consists of 17 modules for installers:
The modules below are specifically tailored to construction contractors and installers.
Library
Centralise your data in different databases (resources, rate analysis, specifications, etc.) to avoid double encoding
Quotations
Quickly make your quotes, analyse your cost prices and expected profit
Project
Manage all stages of your projects and analyse their profitability
Planning
Hit-Office offers three kind of planning: a team planning, a gantt chart (project planning) and a company planning
Service
The Service module allows you to manage all service interventions, service contracts and intervention locations
After-sales service planning
From any location, you can consult and modify the intervention schedule of your technicians
After-sales service
Allows your technicians to consult their daily schedule and the information concerning their intervention. In addition, they can manage this intervention from a tablet or a smartphone
Purchase
Manage your price requests, create purchase orders, encode and check your delivery notes and allocate costs to a project
Stock
The Stock module allows you to evaluate, in quantity and value, all your resources
Invoicing
Keep your invoicing up to date with quick and easy invoicing
Staff
The Staff module allows you to manage all information relating to staff members
Accountancy
Manage your company’s basic accounting
Management Accountancy
Analyse your company’s performance with integrated business intelligence tools
Connect
With Hit-Office, all your requirements can be met through custom development
Admin
The Admin module allows you to manage user rights
Report editor
Hit-Office gives you a report editor tool as standard to allow you to customise your printouts
Reminders
This tool allows you to generate custom reminders of all types within the platform
Library
Thanks to various databases you may immediately start your work. They allow to wright a quotations directly after installation without first having to encode your data.
The four main libraries are:
- The resources library
- The price configuration library
- The library of specification texts
- the library of general specification texts for authors and architects
Quotations
The Quotations module allows you to automatically create or import specifications, calculate all your prices accurately and analyse them in depth, as well as manage your price requests to subcontractors and customise your printouts.
- Quote management
- Calculation of own works
- Subcontractor management, price request, comparison, selection
- Management of the quantity survey (formula or LLH)
- Individualisation of prices for a resource, an item or for the entire estimate
- Calculation of transport costs
- Dashboards for price synthesis
- Analyses (offers, global, resource types)
Project
The Project module gives you the tools to plan a project, determine its profitability and carry out your partial or global invoicing. In addition, it allows you to analyse your project in detail thanks to numerous lists and the dashboard, to encode the resources consumed for project accounting, to issue activity and consumption reports, to manage subcontractors for price requests, to establish a progress report or to invoice your projects directly from this module.
- Management of progress reports, revision formula, bad weather calendar, debt declaration, calculation of deadlines
- Activity and consumption reports
- Consumption analysis
- Integration with the Personnel and Purchasing modules
- Management of additional work
- Real-time monitoring of the project margin
Planning
With this module you can schedule the project.
- Create detailed timelines of your projects
- Draw up employee work schedules and track work hours on each project
- View the resources required to deliver the projects
- Track project progress
- Assign and track equipment resources
- Create a Gantt-chart
- Organize all teams
- Organize interventions by location, technician, date, time
- Order by qualifications, locations, etc.
- Filter by qualifications, locations, etc.
- Create new interventions
Service
The service module manages all customer service contracts, call-outs and equipment rentals.
After-sales service planning
From any location, you can view and modify the interventions of your technicians.
This module allows you to plan your urgent missions as well as long time ago planed dates. Get an overview of all interventions, and sort them on several criteria: the type of intervention, duration, address, qualifications of your technicians and so on.
The after-sales service planning module will provides a set of tools to help you to complete the agenda of technicians quickly and efficiently.
After-sales service
This facility management tool helps you to plan your urgent missions as well as long time ago planed dates. Get an overview of all interventions, and sort them on several criteria: the type of intervention, duration, address, qualifications of your technicians and so on. The facility management tool provides also a set of tools to help you complete the agenda of technicians quickly and efficiently.
Purchase
The purchase module manages the company supply chain. It lets you send out price requests, compare prices, place orders, verify the delivery notes and cross-check them with the invoices.
- Send out price requests/ RFQs
- Place orders
- Generate a purchase order from a quote or a project resource requirement list
- Cross-check the delivery notes or supplier invoices
- Access purchase history and backorder data
- Delivery tracking
- Invoice verification
- Possibility to import a supplier catalog
Stock
The stock module keeps track of all items by value and quantity. Resources can be assigned to the company stock or to site stocks and can then be transferred from one site to another.
Invoicing
This allows you to generate your invoices by quotes, projects, a predefined payment schedule, or service interventions. The invoices are automatically stored in the company accounts.
Staff
The staff module manages all staff related data including assigned equipment and recruitment pools. It also shows work hours, it can calculate productivity rates by work domains, it manages work time, the staff payment and allocates the labor costs to the projects.
- Integrated HR files
- Management of your equipment
- Management of staff training (ISO, VCA, …)
- Entry of the work hours (daily, periodically or by project)
- Employee activity reports
- Option to send the staff data to external payroll providers
- Direct link to the project module to allocate the labor costs
- Analyze the work hours by numerous criteria
- Register your staff members
- Calculate the payroll
- Manage the physical presence on a site
Accountancy
The Accounting module allows you to manage the encoding of accounting entries in the various journals, to have a global or detailed follow-up of your customers and suppliers, to manage the declarations to be made to the competent administrations. It also allows you to automatically send reminders to your customers who are late with their payments, and to send a grouped payment file.
- Rapid preparation of various financial statements
- Possibility of interfacing with other accounting software
Management accountancy
The management accountancy module is a multi-axes analytical tool embedded within the accounts module. Costs are automatically allocated to projects, equipment or payroll. Print multi-level analysis of each project and determine profits according to a range of criteria.
- Global or detailed analysis of the profitability of your sites
- Multi-axis management
Connect
Hit-Python is the interface for custom development in the platform.
Admin
The admin module allows multiple level access control.
Report editor
Hit-Office gives you a report editor as standard to allow you to customise your printouts
Reminders
This tool allows you to generate all types of reminders within the platform: for example, a reminder for a submission due date, a reminder for an invoice, sending a dashboard. The parameterization of queries is the subject of a separate post.